Executive Committee

Minutes of Meetings

Special General Meeting 8th April 2018
SGM 08 Apr 18.pdf
Adobe Acrobat document [62.0 KB]
21st March 2018
ECM 21 Mar 18.pdf
Adobe Acrobat document [63.7 KB]
10th December 2017
Minutes of the first Exec meeting as a newly elected Committee.
exec-minutes-10-dec-2017.pdf
Adobe Acrobat document [68.7 KB]

Executive Committee Roles & Responsibilities

York Triathlon Club Chairman

  • To provide effective leadership to the club
  • Act as principal committee member within the club, and make decisions whenever the need arises, in consultation with other officers when appropriate
  • Represent the club at external meetings when required
  • To be involved, where appropriate, in the co-ordination of club activities
  • To chair and control meetings of both the exec committee and sub committee
  • Manage and oversee the work of all committee members and other club personnel
  • Present the club's annual report, in association with the club secretary
  • Present the club's annual accounts, in association with the club treasurer
  • Determine the content and agenda for club meetings, in association with club secretary
  • Ensure that club complies with its statutory duties including the submission of all statutorily required documents and files
  • Advise the treasurer on the use and investment of club funds
  • Advise all Club Members of any proposed changes to the Constitution
  • To assist with the populating of clubhouse as and when required

York Triathlon Club Secretary

  • To organise committee meetings and AGMs alongside the Chairman, preparing agendas, taking minutes, distributing and communicating these as appropriate
  • To maintain records and information in relation to queries, administration and communications including competition events, affiliations, subscriptions, memberships, bookings, training of volunteers and mailings
  • To assist with the day to day running of the club including correspondence (both internally and externally) as required
  • To liaise with other club committee members to ensure all appropriate administration is in place
  • To have a knowledge and understanding of roles and responsibilities of other club committee members
  • To assist with the populating of clubhouse as and when required

York Triathlon Club Treasurer

  • To be responsible for all club finances and ensuring adequate accounts and records exist to comply with all legal duties and current accepted accounting rules and practices;
  • To ensure that all funds are used appropriately taking into account the aims of the club
  • To issue receipts and keep records of all monetary transactions
  • To plan the annual budget in agreement with the club exec committee, and monitor club finances throughout the year
  • To maintain up to date records of all transactions and records of income and expenditure
  • To prepare a financial report for each exec committee meeting
  • Prepare an end of year account report for consideration at the club AGM.
  • To assist with the populating of clubhouse as and when required
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